Smart Scheduling (SMASCH): multi-appointment scheduling system for longitudinal clinical research studies

Carlos Vega, Piotr Gawron, Jacek Lebioda, Valentin Grouès, Piotr Matyjaszczyk, Claire Pauly, Ewa Smula, Rejko Krüger, Reinhard Schneider, Venkata Satagopam*

*Corresponding author for this work

Research output: Contribution to journalArticleResearchpeer-review

Abstract

Objective: Facilitate the multi-appointment scheduling problems (MASPs) characteristic of longitudinal clinical research studies. Additional goals include: reducing management time, optimizing clinical resources, and securing personally identifiable information. Materials and methods: Following a model view controller architecture, we developed a web-based tool written in Python 3. Results: Smart Scheduling (SMASCH) system facilitates clinical research and integrated care programs in Luxembourg, providing features to better manage MASPs and speed up management tasks. It is available both as a Linux package and Docker image (https://smasch.pages.uni.lu). Discussion: The long-term requirements of longitudinal clinical research studies justify the employment of flexible and well-maintained frameworks and libraries through an iterative software life-cycle suited to respond to rapidly changing scenarios. Conclusions: SMASCH is a free and open-source scheduling system for clinical studies able to satisfy recent data regulations providing features for better data accountability. Better scheduling systems can help optimize several metrics that ultimately affect the success of clinical studies.

Original languageEnglish
Article numberooac038
JournalJAMIA Open
Volume5
Issue number2
DOIs
Publication statusPublished - 1 Jul 2022

Keywords

  • data integration
  • multi-appointment scheduling problems
  • web services

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